📄 Privacy Policy & Terms and Conditions 

Flexible Workforce Solutions Ltd 
Effective Date: 01.04.2025 

1. Who We Are 

Flexible Workforce Solutions Ltd (“we”, “us”, or “our”) is a recruitment agency based in Scotland, United Kingdom. We provide staffing and recruitment services across a range of industries. 

Registered Address: 
Office 2, 30/2 Eskbank Office Complex 
Hardengreen Industrial Estate 
Eskbank, Midlothian 
EH22 3NX, SCOTLAND 

Email: sam@flexible-workforce-solutions.co.uk 

2. What Personal Data We Collect 

We collect and process the following types of personal information: 

• Name, address, phone number, and email address 

• CVs, covering letters, qualifications, and employment history 

• Salary expectations and notice period 

• References and compliance documentation (e.g. right to work) 

• Notes from interviews or client feedback 

• Website usage data (IP address, browser type, etc.) 

3. How We Use Your Personal Data 

We use your data to: 

• Provide recruitment and job-matching services 

• Contact you about suitable job opportunities 

• Facilitate interviews and job placements 

• Carry out pre-employment checks, with your permission 

• Improve our services and manage relationships 

• Comply with legal and regulatory obligations 

4. Legal Basis for Processing 

We rely on the following lawful bases under the UK GDPR: 

• Consent – for contacting you or processing optional information 

• Contract – to deliver our services or respond to your job application 

• Legal obligation – to comply with applicable laws (e.g. right to work) 

• Legitimate interest – for recruitment-related activities that benefit both parties 

5. Who We Share Your Data With 

We may share your personal data with: 

• Potential employers (only with your consent) 

• Reference checkers or screening providers 

• IT and system providers for service delivery 

• Legal, regulatory, or public authorities where required 

Your data will never be sold. 

6. How Long We Keep Your Data 

We will retain your personal data: 

• For up to 2 years after your last contact with us, unless you request deletion 

• Longer if required by law, contractual obligation, or in cases of placement 

You may request early removal of your data at any time. 

7. Your Rights Under UK GDPR 

You have the right to: 

• Access your personal data 

• Correct or update inaccurate data 

• Request erasure of your data 

• Object to or restrict certain types of processing 

• Withdraw consent at any time 

• File a complaint with the Information Commissioner’s Office (ICO) 
  www.ico.org.uk 

To exercise these rights, email sam@flexible-workforce-solutions.co.uk. 

8. Data Security 

We have implemented robust technical and organisational measures to protect your data, including: 

• Secure, encrypted data storage 

• Access control and authentication 

• Staff confidentiality training 

• Regular review of our security practices 

9. International Data Transfers 

We process data within the UK. If your data needs to be transferred outside the UK or EEA, we will implement appropriate safeguards (e.g. Standard Contractual Clauses) to ensure its protection. 

10. Cookies and Website Tracking 

Our website uses cookies and tracking technologies to enhance user experience and monitor site usage. You can manage your cookie preferences in your browser. For full details, please see our [Cookie Policy]. 

11. Changes to This Policy 

This Privacy Policy may be updated from time to time. The most recent version will always be published on our website. Where applicable, we will notify you of significant changes via email. 

12. Contact Us 

If you have questions, concerns, or wish to exercise your data rights, contact: